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January 6-8, 2023

The Brown Hotel, Louisville, KY

Chapter Presidents need to continually learn and through a variety of methods. The event is a fast-paced learning environment with large and small group discussions. You’ll have the opportunity to network with peers and alumni in this timely and focused event.

The Pathways is an educational leadership experience designed to provide chapter and colony presidents with a concentrated deep dive into serving others, self-awareness, chapter operations, understanding vision, and how to create a chapter success plan. Through a servant leadership lens, participants are able to focus on member retention, teamwork, conflict resolution, and compromise. This experience will seek to provide participants with the necessary tools to coach those they lead and to create and sustain a chapter success plan which will lead to increased member engagement and retention.

The registration deadline is December 4.

Eligibility

This event is limited to those individuals who are assuming their president role starting in 2023 as well as those alumni serving as a chapter advisor or section director.

Rooming List

The rooming list will be made available in December. It is subject to change based on event cancellations and needs.

Need to Cancel?

The deadline for cancellation without penalty was December 16, 2022. Please contact Aysia Lewis at alewis@akpsi.org to cancel your registration.

Registration

Navigate to the Pathways event in the MyAKPsi Community to register.

Eligibility 

Members of Alpha Kappa Psi, their guests, and guests of the organization are eligible for registration for many of AKPsi’s events. Registration for specific events may be limited to various roles within the organization. 

Badge sharing, splitting and reprints are strictly prohibited. 

Confirmation 

After you secure your registration online, you will receive an electronic confirmation from Alpha Kappa Psi. The confirmation will include event date, location, travel reminders, balance due, payment instructions, and support contact information. Please bring your confirmation to event check-in. If you do not receive an event confirmation within 5 business days, please contact mail@akpsi.org 

Agreement 

Attendees will adhere to the fraternity’s conduct policies on alcohol and controlled substances, sexual harassment, hazing, fire/health safety, and publication of inappropriate materials. Attendees are encouraged to read and review the conduct policies prior to attendance.  

Attendees also agree to attend all portions of the educational programming. I understand once I commit to attending if I should cancel for any reason after the cancellation deadline, I will incur the penalty for non-attendance specific to the event, and shall reimburse the fraternity for related expenses, specifically those which have already been reimbursed (e.g. airline ticket).  

Liability Waiver 

Attendees acknowledge an inherent risk of exposure to Coronavirus (“COVID-19”) exists in any public place where people are present. By attending an in-person event hosted by Alpha Kappa Psi, you and any guests voluntarily assume all risks related to exposure to COVID-19 and agree not to hold Alpha Kappa Psi or the event location, or any of their affiliates, directors, officers, employees, agents, contractors, or volunteers liable for any illness or injury. 

Furthermore, you agree to abide by all applicable COVID-19-related requirements, advisories, policies, procedures, and protocols of the event location and AKPsi, as well as the Centers for Disease Control and Prevention (CDC), the State of the event location, and any other governmental authority for the duration of the event. 

Pre-Event Activities 

Various events may require you to complete activities prior to arriving onsite at the event location. As a condition of your acceptance as an attendee, small group facilitator, presenter, etc. you will be assigned a course to complete. 

Consent Clause 

Permission is hereby granted for the taking of photographs and videos to be used for instructional and/or promotional purposes by the Alpha Kappa Psi Fraternity, Alpha Kappa Psi Foundation, and related entities. Observation will be used as part of the data we collect from the event (e.g. watching how individuals participate, when they are engaged/disengaged, etc.). This data will be used for improvement of the programming content. Your registration may include technology to track your individual session attendance and session feedback. 

Our Guarantee 

Our goal is to provide truly exceptional offerings and service, and we won’t be happy until you are. If any programs, products or services of Alpha Kappa Psi do not fulfill our promise, we will endeavor to correct the situation. Please let us know if we fall short by contacting Jason Pierce, Director of Education or speaking with a staff member in person at the event.

Event Policies and COVID-19 Protocols

Resources: AKPsi Event Policies

Pathways

All registrants must agree to the following as a part of the registration process:

The AKPsi Event Policy can be found by navigating to the Event Policy tab.

AKPsi will endeavor to follow CDC and local hotel guidelines and protocols regarding the COVID-19 pandemic. This may include social distancing and mandating the wearing of masks indoors. Prior to the event, a request will be sent to all registrants to upload proof of vaccination or negative test results within 72 hours of the event start date.

The event policies document also includes the following language: Attendees acknowledge an inherent risk of exposure to Coronavirus (“COVID-19”) exists in any public place where people are present.

Alpha Kappa Psi will have on hand various health and safety items at the request of an event participant. These items include:

  • 3-layer individually wrapped disposable masks
  • Alcohol Pads
  • Hand Sanitizer

Note: A small quantity of KN95 masks will be made available as well.

Commonly asked questions:

  1. What is the cancellation policy in the event members become more concerned with their health and safety due to the pandemic? 
    1. Registrants may cancel their registration for Pathways should they become concerned about a rise in COVID-19 cases. Registrants wishing to cancel must email Aysia Lewis at alewis@akpsi.org  or education@akpsi.org to cancel your registration. 
  2. Will the same fees be applied for canceling?
    1. If the registrant reserved their flight outside of the travel system (TripEasy), the registrant (or chapter) will be invoiced for the cost of the flight. If they booked through TripEasy, the registrant may be billed any cancellation fee imposed by TripEasy.
    2. If a registrant fails to attend and has not cancelled, the no-show fee, plus the flight cost is invoiced to the individual or chapter.
  3. What happens if a member is unable to attend these fraternity events due to becoming positive with COVID or are in a quarantining period due to exposure?
    1. If a registrant tests positive for COVID-19 within 14 days of the event start date, please email Aysia Lewis at alewis@akpsi.org  or education@akpsi.org to cancel the registration. A copy of the positive test results (dated within the 14-day window) will be required to waive any cancellation fee.

The Brown Hotel
335 WEST BROADWAY LOUISVILLE, KY 40202

LOUISVILLE’S LANDMARK HOTEL
An iconic destination inextricably woven into the fabric of the city, The Brown Hotel is opulent yet approachable – like a fine Kentucky bourbon that never overwhelms you with its history but instead entertains you with a lifetime of colorful stories.

Participant Agreement

The programming and experience are valued at approximately $900. Attendees will be billed $50 per attendee. Students will be billed to their chapter account. Alumni are requested to pay at the time of registration. Upon registering, I accept the offer to attend Pathways. I understand once I commit to attending if I should cancel for any reason after the cancellation deadline, I will incur the penalty for non-attendance:

Students: $250 charged to chapter account

Alumni: $250 invoice

Further, I understand once I am onsite, should I fail to attend the entirety of the event, I will be assessed a $150 per day no-show penalty.

Schedule:

Arrive at the hotel by 5PM on Friday, January 6. Those flying should schedule their departure flight any time after 1 PM on Sunday, January 8.

The Following meals are provided during the event. Reimbursement for any meal is not permissible.

Friday: Dinner

Saturday: Breakfast, Lunch, Dinner

Sunday: Breakfast

Travel Policies

If you live within 6 hours (360 miles) of the event, you are requested to drive to the event.

If you are flying to the event:

  1. You will use TripEasy to book your flight. You will receive an automated email from TripEasy – our travel partner. Once you register, an email with booking information will be sent to you. Allow up to 48 hours for the email to be received. TripEasy is the only way to secure your flight for the event. Attendees will fly through Louisville Muhammad Ali International Airport (SDF). The deadline to reserve a flight is Thursday, December 15.
  2. Transportation to/from the airport and the Pathways host hotel will be provided. More information will be provided closer to the event date.
  3. Transportation to and from your home airport (including parking fees) is your responsibility. Alpha Kappa Psi does not reimburse for a hotel stay due to early morning/late night flight arrangements. Please plan your trip accordingly.
  4. Alpha Kappa Psi does not cover the cost of checked luggage since it is feasible to fit three days of clothing into one carry-on suitcase and personal bag.
  5. Any flight change fees incurred after the plane ticket has been purchased will be the responsibility of the attendee.

If you are driving to the event:

  1. Standard Hotel parking is reimbursable with receipts.
  2. Mileage to and from the event location will be reimbursable per the rate in the Board of Directors’ Statement of Policy. All mileage must be recorded and submitted after Pathways in order to receive reimbursement.

Note: Flight or mileage to event location is covered to a maximum of $500; flights exceeding $500 must be arranged and approved by an AKPsi professional staff member.*

Transportation to and from the Hotel

The hotel provides a complimentary 24-hour airport shuttle. Once you arrive at the airport, navigate to the Courtesy Van area. All hotel courtesy vans will pick up their guests in the Commercial Ground Transportation Lot located on the baggage claim level, on the west side of the terminal.

Hotel

Attendees will be paired with a roommate and provided a double occupancy hotel room for Friday and Saturday nights. The AKPsi professional staff will arrange all sleeping rooms for attendees. Confirmation numbers and a roommate list will be distributed prior to the start of the conference on or after December 20. Room and tax are covered; incidentals are the responsibility of the attendee. A credit card for incidentals will be required upon check-in.

The Brown Hotel

335 West Broadway

Louisville, KY 40202

What to Pack

Dress code is smart business casual. Here are more tips about what to pack.

Need to Cancel?

The deadline for cancellation without penalty was December 16, 2022. Please contact Aysia Lewis at alewis@akpsi.org
 to cancel your registration.

Weather Concerns

It’s winter, there may be flight delays during your travels. Please be prepared for any weather-related issues. Please work with your travel provider (airlines, TripEasy, etc.) to try your best to arrive on time. If your change in flight will have you arriving after 10:00 a.m. Saturday morning, please cancel your trip and let Jason Pierce know immediately by emailing jason@akpsi.org. A financial penalty will not occur for those individuals delayed or canceled due to unavoidable weather-related issues. Your return trip will follow this same process for any delayed flight issues.

How do I receive reimbursement?

Expense reports must be submitted for reimbursement within 60 days of expenditure. Expense reports must include applicable receipts and should be submitted to the AKPsi Professional Offices via mail or email. Personal incidentals are not reimbursable. All expense reports will be reviewed and once approved, checks are normally disbursed within seven (7) business days. Expense reports without receipts will be returned unpaid.

Learn more about other AKPsi events.